«

Request For The Submission Of Company Profiles For Provision Of Goods, Works Aand Services To The Agency

coat_of_arms

Republic of Namibia
OFFICE OF THE PRESIDENT
NATIONAL PLANNING COMMISSION SECRETARIAT

PROCUREMENT MANAGEMENT UNIT

NOTICE TO SUPPLIERS

 

REQUEST FOR THE SUBMISSION OF COMPANY PROFILES FOR PROVISION OF GOODS, WORKS AND SERVICES TO THE AGENCY

1. PURPOSE

To obtain company profiles from suppliers interested in conducting business with the agency, in respect of needs in the form of goods and services to be procured by the Agency in respect of supplying of goods and services to be procured through the 2017/2018 Financial year.

2. Anticipated needs for the National Planning Commission 2017/18 financial year are but not limited to:

A. Goods

· Supply of Stationery/General Office Supplies
· Supply of cleaning materials and equipment or related cleaning supplies
· Supply of sport wear and related sports equipment
· Supply of office furniture
· Supply of computer equipment and related goods
· Supply of refreshment
· Supply of maintenance equipment and tools
· Supply of security equipment and related supply
· Supply of promotional items
· Supply of hygiene related supplies
· Supply of crockery, cutleries, glasses and other related utensils
· Supply of gifts
· Supply of data and communication network and related equipment
· Supply of cellphone, IPad and other computer accessories
· Supply of newspapers, periodicals, books, subscriptions and media publicity materials
· Special stationary for Visually and hearing impaired

B. Works

· Plumbing (fitting of pipes and related work)
· Renovation of the office building
· Supply of Electrical and Mechanical services

C. Consultancy services

· Engineering Services
· Review of the Policy and Legislation
· Consultancy services for Directorates and Divisions
· Hiring of Foreign Experts
· Feasibility studies
· Translation, into local languages/Braille

D. Non-consultancy services

· Supply of air tickets/ bus tickets
· Servicing and repair of vehicles
· Spray painting and Panel beating
· Car Wash Services
· Supply of License and Computer soft ware
· Supply of computer equipment (Computers, servers, switches, Wi-Fi)
· Maintenance & Servicing of computer equipment ( Computer servers, switches)
· Supply of TV related services
· Advertisements
· Short training courses, symposium and workshops
· Digitalization of localized e-content, implementation and training
· Printing
· Service of printing machine, fax machine
· Service of air conditioners, fire extinguishers
· Service of security systems (access control and surveillance cameras)
· Refuse removal services
· Rental of photocopiers
· Replacement/refilling of gas bottles
· Cleaning & Laundry services
· Supply of conference venues
· Supply of accommodation
· Hospitality and Catering services
· Supply of event management and decorations
· Marginalized community services
· Hiring of Halls, Warehouses, Containers, Tents, Chairs, Tables, Mobile Toilets
· Entertainment services (live bands, cultural group performances, etc.)
· Utilities (courier’s services etc.)

3. To be eligible to participate in this exercise, you should provide:

· Valid Company Registration Certificate;
· An Original valid Good Standing Tax Certificate;
· An Original valid Good Standing Social Security Certificate;
· A valid Affirmative Action Compliance Certificate, proof from Employment Equity Commissioner that bidder is not a relevant employer, or exemption issued in terms of section 42 of the Affirmative Action Act, 1998;
· A certificate indicating SME Status (if applicable);
· Original letter from the bank confirming banking details (letter should be on letterhead, stamped and signed by the bank official);

4. Kindly take note that, companies expected to submit company profiles are those that have the above mentioned goods/works/services, listed on their founding statements/ company registration documents.

5. National Planning Commission shall have the rights to

(a) Ask for clarifications at time of evaluating company profiles and;
(b) Reject all company profiles, if above-mentioned is not adhered to;
(c) Due to security reasons, some services may require vetting;
(d) Remove non-performing suppliers from the list.

Submissions of profiles are to be submitted in a sealed envelope, to be hand delivered or courier to National Planning Commission, Luther Street, Government Office Park, Windhoek, Namibia for the ATTENTION: Procurement Management Unit.

NB: No faxed or emailed of completed document are to be summited.
There is no closing date, therefore submission may be done at any time.

Enquiries:

Ms. N Hamukwaya: Tel. 061 283 4013
Mr. E Ndimulunde: Tel. 061 283 4093

_______________________

ANDRIES LEEVI HUNGAMO
PERMANENT SECRETARY